If you need to relay messages to a large crowd instantly, then you have to get proper audio equipment to reach them. Look for companies that provide PA system hire in your area. Some of these will deliver the items to the venue while others will require you to pick them up from their offices. Make sure that you sort out the arrangements in advance. Book way ahead of the date and pay the deposit.
Every rental will state a specific number of hours. There will be service providers that insist on a start time and impose fees for late returns. Others might be more flexible. Talk to them about the scheduling of your event and coordinate with them closely. You might be able to get the equipment ahead of time for a good buffer on the setup. Instructions will also be given on how to connect the system.
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